Currently, Air Maestro requires manual oversight to ensure crew members complete their timesheets following a Flight Duty Period (FDP). This creates a gap in real-time fatigue monitoring and regulatory compliance.
Compliance Risk: Delayed entries mean that cumulative duty hours and rest requirements are not updated instantly, potentially leading to inadvertent breaches of flight time limitations.
Operational Lag: Flight operations and payroll must rely on manual Global Reports to identify missing data, rather than proactive system alerts.
Data Integrity: The longer the delay between the duty period and the entry, the higher the risk of "memory bias" and inaccurate logging of block times or standby hours.
Implement a trigger-based notification engine within the Timesheet/Duty module that monitors the status of a duty period once the scheduled "End Time" has passed.
Automated Trigger: If a Timesheet is not "Submitted" or "Completed" within X hours (user-defined, e.g., 2 hours post-duty), the system generates an automated alert.
Multi-Channel Alerts: Notifications sent via Air Maestro Mobile App Push, SMS, or Email to the crew member.
Escalation Protocol: If the record remains outstanding after Y hours, an automated notification is escalated to the Base Manager or Head of Operations.
Deep Linking: The notification should contain a direct link that opens the specific Duty/Timesheet page within the Air Maestro mobile app or web portal for immediate entry.
Fatigue Risk Management (FRMS): Ensures duty data is captured while fresh, providing accurate data for fatigue scoring and risk assessment.
Regulatory Readiness: Maintains an "audit-ready" environment where duty logs are up-to-date, satisfying relevant local authority requirements for immediate record-keeping.
Operational Efficiency: Reduces the administrative burden on Flight Following and Crew Support teams who currently spend hours "chasing" logs.
Accurate Tech Log Reconciliation: Facilitates faster reconciliation between aircraft Tech Logs and Crew Timesheets.
Scenario: A pilot completes a 10-hour charter pattern. Upon engine shutdown and duty sign-off, they forget to finalize the Air Maestro timesheet.
System Action: Two hours after the scheduled duty end-time, the pilot receives a push notification: "Reminder: Your duty period ending [Time] requires completion. Click here to submit your timesheet."
Result: The pilot completes the entry via their phone before leaving the airfield, ensuring the company's cumulative duty board is 100% accurate for the next day's scheduling.
We are currently utilising a Timesheet Summary (Global Report) to manually identify gaps. However, this is a reactive "after-the-fact" process that does not prevent compliance risks in real-time.
Leigh Morkel
